The 7 Documents You Need for an NTSA Car Transfer in 2026

Transferring a car's ownership at the NTSA is straightforward if you have the right papers. Without them, you'll be sent back to collect more documents—sometimes multiple times. The process itself isn't complex, but the paperwork can trip you up if you're unprepared.

Whether you're buying a secondhand car or selling one, knowing exactly what the National Transport and Safety Authority needs will save you days of frustration. Here are the seven documents required for a car transfer in 2026.

1. Original Logbook (V5 Form)

The logbook is non-negotiable. This is your proof of vehicle ownership and contains the vehicle's history, specifications, and current registered owner details. The seller must provide the original, not a photocopy. If the logbook is missing, you'll need to apply for a duplicate at any NTSA office, which adds time and cost to your transfer.

2. National Identity Card (ID) or Passport

Both the buyer and seller need valid identification. For Kenyan citizens, this means a national ID card. Foreigners can use a passport. The NTSA officer will verify your identity during the transfer process at ntsa.go.ke or your local office. Bring the originals plus one photocopy of each side.

3. Proof of Residence

You'll need documentation showing your current address. A utility bill (electricity, water, or internet dated within the last three months), a lease agreement, or a council rates receipt works. This applies to both buyer and seller if either party has changed address since the logbook was issued.

4. Vehicle Inspection Report (Form 32)

The car must be inspected by an NTSA-approved inspection center. This report confirms the vehicle's condition, mileage, and that the chassis and engine numbers match the logbook. You can find approved inspection centers through the NTSA portal. The inspection costs vary but typically run between KSh 3,000 and KSh 5,000.

5. Proof of Tax Compliance (iTax Certificate)

The seller must provide proof that the vehicle has complied with tax obligations. Access this through itax.kra.go.ke using the vehicle's registration number. A tax compliance certificate confirms no outstanding PAYE or VAT issues are blocking the transfer. This is increasingly enforced, so don't skip it.

6. Transfer Form (V3 Form) and Fee Receipt

The transfer form is the official document that changes ownership. You'll complete this at the NTSA office. The transfer fee for 2026 is typically KSh 1,500, but confirm current fees on the NTSA portal. You'll need one receipt of payment to proceed with the registration.

7. Insurance Certificate (or Proof You're Adding the Vehicle)

The new owner must have or be obtaining vehicle insurance. Provide either an active insurance certificate under the new owner's name or a letter from your insurance company confirming they're adding the vehicle. Most insurers can email this instantly, or you can arrange coverage through major providers like APA Insurance or Jubilee Insurance before visiting the NTSA office.

The entire transfer typically takes 2–4 working hours if all documents are present. If any are missing, you'll be asked to return another day. Processing happens at NTSA regional offices across Kenya. Bring originals and photocopies of everything—don't assume the office has a photocopier available.

If you're uncertain about any step, find a verified Kenyan expert on Kaziiko who specializes in NTSA processes. They can guide you through common mistakes and help you avoid delays.

Frequently Asked Questions

Can I transfer a car with a duplicate logbook?

Yes, but you must obtain the duplicate from the NTSA first, which requires proof of loss or damage. This adds one extra visit to the process.

What if the seller's name doesn't match their ID exactly?

The NTSA is strict about name matching between documents. If there's a discrepancy, ask the seller for a deed poll or statutory declaration clarifying the name change. This must be done before the transfer.

Can I transfer a vehicle with outstanding loans?

No. The lender's lien on the logbook must be cleared first. The seller must settle the loan with their financial institution, and the bank will release the logbook. Only then can the transfer proceed.

How long is the inspection report valid?

Vehicle inspection reports are typically valid for 30 days. Schedule your inspection close to your planned transfer date to avoid expiration.