How to Apply for a Food Handling Business Licence in Kenya

Understanding Kenya's Food Handling Licence Requirement

A food handling business licence is mandatory for any food service operation in Kenya, from restaurants and cafés to catering businesses and food kiosks. Licensing and control of undertakings that sell food to the public is a county function, so your county's Department of Health and Sanitation issues the licence under the Public Health Act (Cap 242) and the Food, Drugs and Chemical Substances Act (Cap 254). Operating without one exposes you to fines up to KSh 100,000 and potential business closure.

Step 1: Register Your Business

Before you apply for a food handling licence, register your business name or company online. Use the Business Registration Service (BRS) on eCitizen. Reserve a name, then register either a business name (for a sole proprietor or partnership) or incorporate a company, using your KRA PIN, and download the certificate once approved. You'll also need a KRA PIN to complete this step.

Step 2: Apply for a Single Business Permit

Kenya has streamlined the licensing process through the Unified Business Permit, which consolidates multiple approvals into one application. It is issued by the respective county government. Visit your county's revenue office or contact them directly to learn the current permit fee for your business type and size. Fees and inspection schedules are set by the county public health office. The permit is valid for one year (January–December) and must be renewed annually.

Step 3: Schedule a Health Inspection

Contact your county's Department of Health and Sanitation to schedule a premises inspection. The health officer will assess your kitchen setup, waste management systems, water supply, and food storage facilities. Ensure your premises meets basic requirements: separate handwashing stations, proper food storage (refrigeration where needed), clean cooking surfaces, and adequate drainage. Each county sets its own inspection fee—check with your local health department for the current cost.

Step 4: Submit the Food Handling Licence Application

Obtain the application form from your county health department office or ask if it's available online. Fill it out with your business name and registration number, owner's full names and ID number, detailed business address, type of food business, and number of employees. Attach copies of your business registration certificate, inspection certificate, and proof of premises (lease or title deed).

Step 5: Pay the Licence Fee and Collect Your Licence

Submit your completed application to the county health department along with payment. The licence is issued by the county government's public health department and must be renewed annually. Check the current fee on your county health department's official website or by visiting in person—fees vary by county and business type. You can pay via M-Pesa, bank transfer, or at the office counter. Display your licence prominently in your food handling area; health inspectors check for it during routine inspections.

Key Tips for Success

Start this process at least 4 weeks before your planned business launch. Every person who handles food must hold a medical certificate from an approved facility, renewed every six months, kept on the premises and matched to the staff list. Keep your licence and inspection certificate updated—most counties require annual renewal. For county-specific requirements and exact fees for your location, contact your county's Department of Health and Sanitation directly or visit their website. If you're unsure about local procedures, find a verified Kenyan expert on Kaziiko who specializes in government licensing to guide you through your specific county's process.

Frequently Asked Questions

How much does a food handling licence cost?

Licence fees vary significantly by county and business type. Rather than relying on general ranges, check your specific county's Department of Health and Sanitation website or visit in person for current 2026 rates. Fees and inspection schedules are set by the county public health office.

How long does the licence take to process?

Processing times vary by county and workload. Contact your county health department directly for an accurate estimate. Applying at least 4 weeks before you plan to open gives you a buffer for any delays or requests for additional information.

Do I need a separate food handler health certificate?

Yes. Every person who handles food must hold a medical certificate from an approved facility, renewed every six months, kept on the premises and matched to the staff list. Each staff member will need one. Medical certificate costs vary; confirm the fee with an approved clinic in your area.

What if my county's fees seem higher than others?

County fees can differ based on business size, location, and risk category. Food businesses often face higher fees than other retail businesses because of the health and safety oversight required. If you believe a fee is incorrect or excessive, contact your county's Public Service Board or health department directly to ask for clarification.