✏️ Click any field to edit — fill in your details and last working day before printing.
Your Full Name
Job Title  |  Department
+254 7XX XXX XXX  |  email@example.com
Date: DD/MM/YYYY
Manager / HR Manager Full Name
Job Title
Company / Organisation Name
Address, Town
RE: Resignation — Your Full Name, Job Title

Dear Sir / Madam / Name,

I write to formally notify you of my resignation from my position as Job Title at Company Name, effective DD/MM/YYYY.

Notice Period
X weeks / 1 month
Last Working Day
DD/MM/YYYY
Years of Service
X years

Reason for resignation (optional): e.g. Career advancement / Relocation / Personal reasons / New opportunity / Health reasons / Prefer not to state

I am committed to ensuring a smooth transition during my notice period. I am willing to train my replacement, complete all pending assignments and handover outstanding responsibilities as agreed.

Proposed handover plan during notice period:

1.Complete outstanding projects — list key projects and status
2.Document key processes, passwords and client contacts
3.Brief replacement / colleagues on ongoing responsibilities
4.Return company property: laptop / phone / access cards / keys

I wish to thank Company Name for the opportunities for growth and development during my time here. I have valued my time and the relationships built, and I wish the team continued success.

Yours sincerely,

EMPLOYEE
Name: Full Name
Date: DD/MM/YYYY
For Official Use — Employer Acknowledgement
HR MANAGER / EMPLOYER
Name: Full Name
Company Stamp:
Free template from Kaziiko.co.ke — Kenya's digital services marketplace. Referenced against the Employment Act (Cap. 226), Laws of Kenya. Template for general use only.