Purchase Order Template

Your Company / Organisation Name

Address, Town, County, Kenya
Tel: +254 7XX XXX XXX | Email: info@company.co.ke | KRA PIN: PXXXXXXXXX

Purchase
Order

PO No: PO-2025-001

Vendor / Supplier Details

Company:Supplier / Vendor Name

Contact:Contact Person

Address:Address, Town

Phone:+254 7XX XXX XXX

Email:vendor@example.com

KRA PIN:PIN (if applicable)

Delivery / Billing Address

Deliver To:Department / Store / Site Name

Address:Physical Delivery Address

Attention:Name of Recipient

Phone:+254 7XX XXX XXX

Invoice To:Billing Address (if different)

PO Date

DD/MM/YYYY

Required Delivery Date

DD/MM/YYYY

Payment Terms

On delivery / Net 30 days

Currency

KSh (Kenya Shillings)

#	Item Description	Unit	Qty	Unit Price (KSh)	Line Total (KSh)
1	Item / Service Description	pcs / kg / litre / hr	1	0.00	0.00
2				0.00	0.00
3				0.00	0.00
4				0.00	0.00
5				0.00	0.00
6				0.00	0.00
Sub-Total					0.00
VAT 16% (if applicable)					0.00
TOTAL ORDER VALUE					KSh 0.00

Payment & Delivery Terms

Payment:On delivery / Net 30 / M-Pesa / Bank transfer

M-Pesa No.:+254 7XX XXX XXX (Paybill/Till)

Bank Acc.:Bank, Account No.

Delivery:FOB / CIF / To site

Warranty:As per manufacturer / X months

Special Instructions / Notes

1. All items must be accompanied by a delivery note and invoice.
2. Goods must meet specifications stated above.
3. Partial deliveries must be pre-approved.
4. This PO is binding and must be acknowledged by the supplier.

⚠️ Important: This Purchase Order is valid for 30 days from the date of issue. Goods delivered without a valid PO number will not be accepted. The supplier must reference this PO number on all invoices and delivery notes.

PREPARED BY (Requesting Officer)

Name: Full Name

Title: Title / Department

Date: DD/MM/YYYY

AUTHORISED BY (Finance / Management)

Name: Full Name

Title: Finance Manager / Director

Date: DD/MM/YYYY

SUPPLIER ACKNOWLEDGEMENT

Name: Full Name

Title: Sales / Accounts Rep.

Date: DD/MM/YYYY