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AGPO Tender Application Checklist
Access to Government Procurement Opportunities — Kenya | Youth · Women · Persons with Disability
Tender / RFQ No.
Tender Number
Procuring Entity
Ministry / County / Parastatal
Closing Date
DD/MM/YYYY HH:MM
Your Company
Company Name
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ℹ️ AGPO reservation: Government of Kenya reserves 30% of procurement for Youth (18–35), Women and Persons with Disability enterprises. You must hold a valid AGPO Certificate and your company must be majority-owned (≥70%) by the reserved group.
A. Company Registration & Legal Documents Mandatory
Certificate of Incorporation / Business Name Registration Required
From BRS (Business Registration Service) — business-reg.go.ke. Certified copy required for most tenders.
CR12 — Certificate of Directors / Shareholders Required
For limited companies — shows directors and shareholding. Obtainable from BRS online.
National ID / Passport of Directors (certified copies)
Certified copies of IDs for all directors listed in CR12.
Company PIN Certificate (KRA) Required
From KRA iTax — itax.kra.go.ke. Company PIN, not personal PIN.
B. AGPO & Reserved Group Documents AGPO Tenders
AGPO Certificate (current year) AGPO
Register or renew at agpo.go.ke. Certificate is renewed annually. Confirm it is not expired.
Proof of Youth / Women / PWD status AGPO
ID showing age (Youth), or PWD card from NCPWD, or declaration for women-owned business (≥70% ownership).
AGPO Category: Youth / Women / PWD (select applicable)
Confirm which reservation category applies to your business on your AGPO certificate.
C. Tax & Statutory Compliance Mandatory
KRA Tax Compliance Certificate (TCC) Required
Valid TCC from iTax. Usually valid for 12 months. Print from itax.kra.go.ke → Certificates.
NSSF Compliance Certificate Required
Confirm contributions are up to date — nssf.or.ke. Certificate generated online.
SHA / NHIF Compliance Certificate Required
Social Health Authority — sha.go.ke. Previously NHIF. Confirm employer number and compliance.
National Construction Authority (NCA) — if construction tender If applicable
Required for works tenders. Register at nca.go.ke.
D. Financial Documents
Audited / Management Accounts Most tenders
Latest 1–3 years financial statements. Some small value tenders may waive this.
Bank Statement (last 3–6 months)
Certified bank statement confirming the company's active account.
Bid Bond / Tender Security Check tender
Usually 1–2% of tender value. From a bank or insurance company. Check if required in the tender document.
E. Technical Proposal
Technical Proposal / Methodology Document
Describe how you will deliver the goods or services. Follow the format in the tender document.
Relevant Experience / Past Projects
List similar contracts delivered. Include LPOs, completion letters or reference letters from clients.
CVs / Credentials of Key Personnel
Academic and professional certificates for staff named in the proposal.
Company Profile / Brochure
2–4 page company profile summarising your services, team and experience.
F. Financial / Price Proposal
Completed Bill of Quantities (BQ) or Pricing Schedule Required
Use the pricing template provided in the tender document. Sign and stamp each page.
VAT Registration Certificate (if VAT-registered)
From KRA — state whether prices are inclusive or exclusive of VAT.
G. Submission Checklist
All required forms filled in using the official tender forms
Do not substitute or modify the required tender forms.
All pages signed and company-stamped where required
Director's signature + company stamp / seal on all declaration forms.
Documents bound / arranged in correct order per tender instructions
Many tenders specify the exact order. Number all pages.
Sealed envelope clearly labelled with Tender Reference and "Do Not Open Before [date]"
Submitted to the correct tender box BEFORE closing date and time
Late submissions are rejected without exception. Submit at least 1 day early.
Submission receipt / acknowledgement obtained
Keep the receipt as proof of timely submission.
Copy of full submission kept for your records
Notes
Use this space to note missing documents, follow-up actions or submission details.